DMV Employer Pull Notice for TCP carriers

The DMV's Employer Pull Notice (EPN) program sends you a driver's record when you enroll them, and then a notice whenever something new is added. Every charter-party carrier must enroll (General Order 157-E, Rule 5.02; Public Utilities Code 5374), including owner-operators with no employee drivers. The Commission will not issue authority until it has your EPN contract and DMV requester code.

What it tells you

Notices cover convictions, failures to appear, accidents, license suspensions and revocations, and any other action taken against a driver's driving privilege. You also receive a report on each enrolled driver at least once a year.

Getting enrolled

1. Enroll your business with the DMV as a commercial EPN employer, through its EPN online portal. Start as soon as you decide to apply for authority: the Commission warns that the DMV can take several weeks.
2. The DMV assigns a requester code, shown on your EPN Account Approval Letter (INF 1304). The code is confidential; the DMV will not fax it or give it out by phone.
3. Provide your EPN contract and requester code to the Commission with your application.
4. Enroll every driver, yourself included if you drive. A driver whose enrollment the DMV treats as voluntary must sign an Authorization for Release of Driver Record Information (INF 1101), which you keep at your principal place of business.

Your duties as the employer

Vehicle Code 1808.1 sets out what you must do with the reports.

• Before hiring a driver, get a record issued less than 30 days before the hire date. Review it, sign and date it, and keep it at your place of business (subdivision (a)).
• At least every 12 months, review each driver's report. Confirm the license is not suspended or revoked, check the point count, and check for DUI convictions. Sign and date it, keep it at your principal place of business, and show it to the CHP on request (subdivision (c)).
• When a driver leaves, tell the DMV to end their enrollment (subdivision (d)).
• Keep driver records at least three years under the Commission's rules (Rule 6.01).

If you run buses, the CHP checks this at your terminal inspection. Its checklist asks for a list of every driver with their hire date, a DMV record for each driver hired in the last 60 days, and proof that every driver is enrolled in the Pull Notice Program. See CHP BIT inspections.

The negligent-operator line

A charter-party vehicle may not be driven by anyone presumed to be a negligent operator under Vehicle Code 12810.5 (Rule 5.02): generally, 4 or more points in 12 months, 6 or more in 24 months, or 8 or more in 36 months. Separately, an employer who keeps a driver on after a report shows a disqualifying action against their license commits a public offense, punishable by up to six months in county jail, a fine of up to $1,000, or both (Vehicle Code 1808.1(f)).

Fees

• Commercial accounts pay $5 for each enrolled driver.
• Plus $1 for each annual report and each action or activity report.
• If the fees go unpaid, the DMV automatically cancels your participation (Vehicle Code 1808.1(h)). To re-enroll online you pay the outstanding balance plus $5 per re-enrolled driver.